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Programme and Operations Policies and Procedures

  
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Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

23/09/2019Human Resources Management
Authorizing Official Business Travel
The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel.

Group Travel Option:

- For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:

- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500

- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available

- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim

For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed.

With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP.


20/09/2019Administrative Services
eTendering

The eTendering system is mandatory from 01 September 2019

01/09/2019Procurement
Procurement Oversight and Procurement Review Committees

The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.

30/08/2019Procurement
Procurement Authority and Increased Delegated Procurement Authority

The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.

30/08/2019Procurement
Plant and Property: Acquisition and Maintenance
The Plant and Property: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.


23/08/2019Administrative Services
Leasehold Improvements -- Disoposal and Write Off
The Disposal and Write-Off (Leasehold Improvements) policy is available in French. To access the document, click on the French language tab.


23/08/2019Administrative Services
Amortizations, Reconciliations, Reports and Centralized Functions

The Amortizations, Reconciliations, Reports and Centralized Functions policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services
Leasehold Improvements: Acquisition and Maintenance
The Leasehold Improvements: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services
Direct Project Costs (DPC)
The Direct Project Costs policy is available in Spanish. To access the document, click on the Spanish language tab
23/08/2019Financial Resources Management
National Implementation

The National Implementation policy is available in French. To access the document, click the French language tab.

22/08/2019Financial Resources Management
UN Agency Services

The UN Agency Services main policy is available in French. To access the document, click on the French language tab.

22/08/2019Financial Resources Management
Pass-through Management: UNDP as Administrative Agent (AA)

The Pass-through Management UNDP as Administrative Agent (AA) policy is available in French. To access the document, click the French language tab.

20/08/2019Financial Resources Management
Expenditure of Income Accrued from Cost Recovery

The Expenditure of Income Accrued from Cost Recovery main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management
Direct Cash Transfers and Reimbursements
The Direct Cash Transfers and Reimbursements policy is available in French. To access the document, click on the French language tab.


20/08/2019Financial Resources Management
Guidelines for Using the Results of the Workload Survey for the Implementation of DPC

The Guidelines for Using the Results of the Workload Survey for Implementation of DPC main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management
Multiple Funding Lines for Positions

The Multiple Funding Lines for Positions main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management
Pooled Fund Management
The Pooled Fund Management policy is now available in French. To access the document, click the French language tab. 


16/08/2019Financial Resources Management
UNDP Standard Lease Agreement Form

​The UNDP Standard Lease Agreement Form is now available in French (document ID POPP-11-3045) in the templates library.

09/08/2019Administrative Services
MOA of Temporary Custody of UNDP Property

​The MOA of Temporary Custody of UNDP Property is now available in French (document ID POPP-11-3046) in the templates library.

09/08/2019Administrative Services
Waiver of Liability for UNDP Vehicles

​​The Waiver of Liability for UNDP Vehicles is now available in French (document ID POPP-11-3047) in the templates library.

09/08/2019Administrative Services
Delegation of Authority

The Delegation of Authorities policy is now available in French. To access the document, click on the French language tab.

06/08/2019Accountability
Common Services Project Management

The Common Services Project Management main policy is now available in French.

05/08/2019Financial Resources Management
Attribution of DPC through a Stand-Alone DPC Project

The Attribution of DPC through a Stand-Alone DPC Project main policy is now available in French.

02/08/2019Financial Resources Management
Disposal and Write-Off (Plant and Property)
The Plant and Property: Disposal and Write-Off policy is available in French. To access the document, click on the French language tab.
02/08/2019Administrative Services
Depreciation, Reconciliations Reports and Centralized Functions

The Depreciation, Reconciliations Reports, and Centralized Functions main policy is now available in French. To access the document, click on the French language tab. 

02/08/2019Administrative Services
UN Travel Documents and National Passport

Eliminated references to processing claims through the AP module.
01/08/2019Administrative Services
Authorizing Official Business Travel

Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.

01/08/2019Administrative Services
Other Travel Allowances and Expenses
Eliminated references to processing travel through the  AP module. Revised the text that no advances should be paid when the estimated DSA and terminal expenses are less than $200 to leave it to the discretion of the Regional Center / Country Office. This change reflects the introduction of the travel request in Atlas as the authorization and implication of processing advances as part of the travel workflow in T&E.


01/08/2019Administrative Services
Route, Mode of Transportation, and Standard of Accommodation

Removed the reference to paper travel authorization

01/08/2019Administrative Services
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